Student Performance and Evaluation

Evaluating Student Performance

The preceptor completes a monthly evaluation of the student’s progress on the first of each month, and should review the student's written field reports.  The student should provide the monthly evaluation form for the preceptor to send directly to the PBL Director.  Final evaluations are sent electronically when the field hours are completed.  The evaluations are based on the competencies selected by the student and preceptor to correlate with the placement’s scope of work and the student’s cross-cutting skills. The evaluations are submitted to the Director of Practice-based Learning, who provides them to the student's department.

Evaluation also occurs informally, with observations from the preceptor in the form of positive feedback and constructive critique. Effective communication skills are helpful in order to prevent misunderstandings which may result in evaluation errors. For example, in an attempt to spare a student's feelings, some preceptors may avoid offering criticism when it is needed. This results in a student with an inflated impression of his or her skills. On the other hand, frequent criticism without any positive feedback may lead the student to conclude that he or she is performing below the expected level.

Preceptors and/or students may request a meeting with the PBL Director, and the student’s faculty advisor, at any time during the placement to discuss questions or problems with the site, work flow, or performance of either the student or the preceptor.

Concerns About Student Performance in the Field

In spite of everyone’s best efforts, problems can and do arise in students’ practice-based learning experiences. Preceptors are asked to contact the PBL Director immediately if they have concerns about a student’s performance or overall ability to fulfill the objectives and deliverables on the Workplan Agreement.

Causes for concern may include:

  • Habitual tardiness or absenteeism, including absence without notice

  • Student appears distracted

  • Student fails to fulfill responsibilities, including deadlines

  • Conflicts occur between student and staff or service population

  • Student willfully violates workplace policy, confidentiality, or safety regulations

It is important to discuss any concerns about student performance or behavior as soon as it is noted and stay in contact frequently. In many cases, clear communication between preceptor and student may resolve evolving problems and conflicts. Also, the PBL Director and faculty advisor can brainstorm options and possible solutions with preceptors, including remediation activities. In the rare event that this becomes necessary, a Remediation Form can be used to document feedback in relation to the course and practice-based performance objectives.

Evaluating Practice Placement Sites and Preceptor Qualifications

The student provides a final evaluation of the preceptor and the site, rating the support and guidance provided by the preceptor as well as the resources and professional opportunities offered by the agency/organization. The student may also provide evaluation of the placement process. The student evaluations are confidential, reviewed by the Director of Practice-based Learning and shared with the Associate Dean of Academic Affairs and Community Engagement.